Written By Ajit Kumar on Tuesday, February 2, 2016 | 11:22 PM
Posts in SSB on Deputation Basis
S.I. and other posts in SSB on Deputation Basis
(Ministry of Home Affairs)
Government of India
PERSONAL ASSISTANT EXAMINATION 2015‐16
RECRUITMENT TO THE POST OF PERSONAL ASSISTANT IN IB
Online applications are invited from Indian Nationals for direct recruitment to the post
of Personal Assistant, General Central Service, Group‐‘B’ (Non‐Gazetted/Ministerial) in the
Intelligence Bureau, (Ministry of Home Affairs), Government of India. Applicants are advised
to go through all parameters under different paras and sub‐paras mentioned below and
satisfy themselves about their suitability in age limit, essential qualifications, etc for the post
before applying. Candidates fulfilling eligibility criteria of the post, as mentioned below, may
apply ONLINE through website www.mha.nic.in only.
(i) The above mentioned posts are not reserved for all categories of physically
handicapped (HH, OH, VH) persons. Hence, they NEED NOT apply.
(ii) The number of vacancies is provisional and liable to change.
(iii) The posts are temporary but are likely to continue indefinitely.
(iv) Centre of examination once opted will not be changed under any circumstances.
Candidates opting for Delhi as centre of examination may not necessarily get Delhi as
examination centre. However, efforts will be made to accommodate them in nearby
(v) The eligibility of the candidates in terms of age, educational qualification,
caste/category etc. will be determined on the closing date. The candidate must be 10+2
passed or equivalent from a recognized Board on or before the closing date, i.e., the
final result must be out on or before the closing date, i.e. Feb 20, 2016 (till 2359 hours)
and he/she must have been declared successful in it.
2. SERVICE LIABILITY: The post involves All India Service liability. Therefore, the Candidates
willing to serve anywhere in India only need to apply.
4. SELECTION OF CANDIDATES: Those candidates who acquire a specific standard in the
written test will be called for the skill test. The date, place and time of the skill test shall be
intimated to the candidates online. Admit cards for the written examination as well as the skill
test, if called for, would be sent to the candidates at the email provided by them in the online
application form. The candidates would also have an option to download their admit cards if they do not receive it by email. Based on the performance of the candidates in written & the
skill test, they will be selected subject to the condition of successful completion of their
Character and Antecedent verification followed by medical examination.
5. HOW TO APPLY:
(i) Applications should be submitted ONLINE only by logging on to the website
www.mha.nic.in. Applications will NOT be accepted through any other mode.
(ii) Online registration will become operational from the date of publication of the
advertisement in the Employment News, i.e. Jan 30, 2016 till 2359 hours of the closing
date, i.e. Feb 20, 2016. Registration done prior to Jan 30, 2016 and after Feb 20, 2016
will not be entertained.
(iii) Wrong information in any column may lead to the application getting rejected
(iv) The candidates are required to upload their photograph and signature (in a single file the
size of which should not be more than 50 KB) at the time of online registration itself.
Instructions for uploading the single file containing photograph and signature are
available on the online application portal.
(v) Candidates are advised to submit only one application. Submission of other/multiple
applications may result in cancellation of his/her applications altogether.
(vi) Before submitting the online applications, the candidates must preview the application
to ensure that they have provided correct information and uploaded correct
photograph and signature. It must also be ensured that the photograph and signature
are visible and not hazy/blurred, otherwise the photograph and signature should be
uploaded again or the page should be reloaded or refreshed. The online application
should be submitted only after ensuring that the information / photograph / signature
(vii) The candidates are required to take the print out of the Registration Slip and keep it in
safe custody. They should also note down their registration number and Roll Number (as
and when allotted) separately for future reference.
(viii)Candidates are required to possess an e‐mail ID valid for 06 (Six) months which is to be
entered in the application form at the time of ONLINE registration. The registration
number and login password would be sent at the email ID entered by the candidates.
Candidates are advised to ensure that email addresses ending with @nic.in are
directed to their inbox and not to spam folder or any other folder. They may also check
the spam folder for mails sent from the helpdesk email i.e. email@example.com
from time to time.
(ix) The admit cards for the written examination and call letters for the skill test would
also be sent to the email provided by the candidate. In addition to this, the candidate
will also have an option to download their admit card/call letter from the website of
(x) The candidate must also furnish one mobile number in the column provided in the
application form to enable us to give SMS alert about the downloading of the admit card
for written examination or the skill test or any other information related to the
(xi) This office will not be responsible for bouncing of any e‐mail or malfunctioning of the
mobile phone number given by the candidate.
(xii) Necessary information regarding written examination, downloading of admit cards and
call letters for the skill test will also be hosted on the website www.mha.nic.in from time
to time. Therefore, the candidates are advised to visit the website of MHA from time to
(xiii) Applicants are also advised to keep checking their email (inbox as well as spam folder)
from time to time and particularly 2‐3 days before the date of written examination for
(xiv) Applicants are NOT required to submit hard copy of their application forms.
(xv) Candidates are requested to make sufficient number of passport size photographs
(identical to the one uploaded) and carry identity proof in original such as Voter Card,
Driving License, Aadhar Card, Income Tax Pan Card, Identity Card issued by
University/College etc. to the examination centre, failing which they shall not be allowed
to appear for the examination. The photographs would be required at subsequent
stages of recruitment process and pasting/providing a photograph different from the
one uploaded may result in cancellation of candidature.
(xvi) Candidates may ensure that the signature uploaded by them are visible since they
(candidates) would be required to append signature on admit cards and attendance
sheets during subsequent stages of examination and any variation in signature could
render them unfit for the examination.
(xvii) Candidates are required to opt for one language; either Hindi or English for descriptive
test (in written examination) and stenography skill test. Language must be same for
descriptive test and stenography skill test and the language once opted would not be
changed under any circumstances.
6. EXAMINATION FEE: Rs. 50/‐ (Fifty Rupees only). Only male candidates belonging to General
and OBC category are required to pay the fee. SC/ST and female candidates are exempted
from payment of examination fee.
6.1 MODE OF PAYMENT: Applicants (who are required to pay the fee) are to pay the fee by
cash deposit at any branch of State Bank of India using the Challan form (available in part‐II of
the online application). The applicant will be required to take a printout of Challan form
(wherein name of the applicant, his/her Registration number, etc. will be printed) and deposit
the fee in cash in any branch of State Bank of India after a gap of one working day. A
counterfoil of this Challan would be given back to the candidate by the bank, indicating the
transaction ID, which may be retained by the candidates.
6.2 Those candidates who apply on the closing date (Feb 20, 2016) can deposit the fees in
any State Bank of India branch after a gap of one working day i.e, on Feb 22, 2016.
6.3 Fee once paid shall not be refunded under any circumstances.
NOTE 1: The candidates should verify the status of their payment on the application
portal after 2 working days from the date of depositing the fees. For example, if the
challan is printed on Jan 30, 2016, the fee can be deposited in cash on Feb 01, 2016 and
the payment status could be checked on Feb 03, 2016.
NOTE 2: Fee paid by modes other than Cash deposit will NOT be accepted under any
circumstances and the applications of such candidates will be rejected outright and
payment made shall stand forfeited.
7. CENTRE OF EXAMINATION: The candidate has to opt one of the Examination Centre from
33 centres given below for the written examination in the application form:‐
Sl. No. Centre Sl. No. Centre
1 AGARTALA 18 KOHIMA
2 AHMEDABAD 19 KOLKATA
3 AIZAWL 20 LEH
4 AMRITSAR 21 LUCKNOW
5 BANGALORE 22 MEERUT
6 BHOPAL 23 MUMBAI
7 BHUBANESWAR 24 NAGPUR
8 CHANDIGARH 25 PATNA
9 CHENNAI 26 RAIPUR
10 DEHRADUN 27 RANCHI
11 DELHI 28 SHILLONG
12 GUWAHATI 29 SHIMLA
13 HYDERABAD 30 SILIGURI
14 IMPHAL 31 TRIVANDRUM
15 ITANAGAR 32 VARANASI
16 JAIPUR 33 VIJAYAWADA
NOTE 1: While filling in the online application form, the applicant should carefully decide
about his/her choice of examination centre.
NOTE 2: Examination centre, once opted, will NOT be changed under any circumstances.
NOTE 3: Applications received from a candidate for more than one Examination Centre
would be rejected.
NOTE 4: Candidates opting for Delhi as centre of examination may not necessarily get
Delhi as examination centre. However, efforts will be made to accommodate them in
7.1: CLOSING DATE: Feb 20, 2016 (till 2359 hours).
8. GENERAL INSTRUCTIONS:
(i) The crucial date for determining the age limit, educational qualifications,
certificates/testimonials, caste, category, etc., shall be the closing date for receipt of
applications from the candidates.
(ii) The date of birth as well as the name of the applicant will invariably be taken from the
matriculation certificate issued by a recognized board. No other proof of date of birth
and name shall be accepted.
(iii) Certificates in support of qualifications must have been obtained on or before the
closing date from recognized Board.
(iv) Degree/Diploma etc. obtained through Open Universities/Distance education mode will
not be accepted for the purpose of Educational Qualification unless it is recognized by
Distance Education Council in terms of Ministry of Human Resource Development
Notification No. 44, dated 01.03.1995 published in the Gazette of India dated
08.04.1995 for the relevant period when the candidate acquired the relevant
(v) Those candidates, who are yet to get their 10+2 mark‐sheet or certificate, if called for
skill test, would be required to submit a proof of passing the examination on or before
the closing date. Such proof would not be entertained if issued after the closing date on
ground of late conduct of examination, delay in declaration of result or any other
(vi) Candidates must ensure before applying for the post that he/she is eligible for the post
in terms of age, educational qualification etc. as laid down in this advertisement. If the
information furnished by the candidate at the time of applying for the post is found to
be incorrect at a later date, the candidate himself/herself will be solely responsible and
his/her service is liable to be terminated at any time during his/her service.
(vii) The admission of a candidate at various stages of examination, viz., written exam and
the skill test will be purely provisional, subject to his/her satisfying the prescribed
eligibility conditions. If on verification at any time before or after the written exam or
the skill test, it is found that a candidate does not fulfil any of the eligibility conditions,
his/her candidature for the said examination shall be cancelled.
(viii) Candidates are advised to furnish correct information regarding their age, educational
qualification and caste/category (i.e. SC/ST/OBC) in the application form. None of the
copies of the certificates of age, educational qualifications and caste/category etc.
(attested or otherwise) is required to be attached with the application form at initial
stage. However, if the candidate qualifies in the written examination, the same would
be required to be produced by him/her at the time of skill test.
(ix) SC/ST/OBC candidates may fill up their respective category in the application form
carefully. It is made clear that category once mentioned in the form shall NOT be
changed in any circumstances. The candidate will have to produce the documentary
evidence issued by the Competent Authority in support of his/her claim at the time of
(x) Candidates claiming benefit of OBC Category should ensure that they belong to OBC
Category as per the notification of the Central Government meant for appointment to
the posts under the Government of India (and not as per the notification of the State
Government) and DO NOT belong to the creamy layer. If any candidate qualifies in the
written test, he/she will have to produce the OBC certificate along with the
undertaking in the proforma given at Appendix‐I at the time of skill test. The certificate
in any other proforma will not be accepted in any case. In case the candidate fails to
submit the certificate in the proforma (Appendix I) from the Competent Authority,
his/her candidature for the post will be summarily rejected and no correspondence will
be entertained in this regard.
(xi) Any change in category will NOT be entertained in future and the candidature of such
candidate shall be cancelled.
(xii) Candidates will be required to produce the original certificates/testimonials when
called for the skill test.
(xiii) Candidates already in Government service or working with PSUs/Autonomous Bodies
should inform their Employer or obtain necessary permission, as the case may be,
before applying for the said post. No Objection Certificate (NOC) from the Employer is
required to be furnished at the time of skill test, if called for.
(xiv) Candidates who get employed in Govt. service/PSUs/Autonomous bodies after the
closing date, would be required to bring NOC from their employer at the time of the
skill test, if called for.
(xv) Candidates who have appeared in the 10+2 examination and whose results have not
been declared by the closing date are not eligible and as such they NEED NOT apply.
The candidature of such candidates will NOT be entertained.
(xvi) Any correspondence with reference to the admission to the test will NOT be
(xvii) No TA or other expenses will be admissible to the candidates for appearing in the
written examination/ skill test except to unemployed SC/ST candidates who will be
reimbursed the fares as admissible under the Rules. No cash payment will be made at
the time of written or the skill test.
(xviii)Only one online application is to be submitted by the candidates on the website
www.mha.nic.in. In case, a candidate submits more than one application, all his
applications and his candidature will be summarily rejected.
(xix) Mobile Phones and other electronic gadgets are banned within the premises of the
examination centres. The arrangement for safe keeping of valuable/costly items at the
venues can not be assured. Possession of such equipments, whether in use or in switch
off mode, during the examination will be considered as use of unfair means.
Candidature of such candidates will be cancelled. Besides, they will be liable for further
action as may be decided by this office.
(xx) Candidates should verify the particulars filled in the application form, online, carefully
before submitting the same. After submission, NO change in any parameters will be
(xxi) Candidates are advised to keep ready the following documents in original along with
their attested copies soon after the declaration of the result of written examination:
a) Matric/Higher Secondary (10+2) School certificate or equivalent showing
name and date of birth,
b) OBC certificate, if applicable, in prescribed proforma, as explained in para 8
c) SC/ST certificate, if applicable,
d) NOC from the present employer, if applicable,
e) Sufficient number of photographs, identical to the one uploaded, and
f) Any other document/testimonial as deemed necessary by the candidate.
It has been noticed that some unscrupulous elements are fraudulently inviting
applications for various posts in the Intelligence Bureau. Such elements are also alluring
the aspirants appearing in various written examinations conducted by IB for providing
assistance during the examination and are even issuing fake appointment letters to
some of the candidates. THE PROSPECTIVE CANDIDATES/JOB ASPIRANTS ARE,
THEREFORE, CAUTIONED NOT TO FALL PREY TO THE DESIGNS OF SUCH
UNSCRUPULOUS ELEMENTS WHO ARE TRYING TO DUPE THE UNSUSPECTING
ASPIRANTS / CANDIDATES FOR THEIR PERSONAL GAIN. CANDIDATES ARE ALSO
ADVISED TO APPLY THROUGH THE WEBSITE OF MHA ONLY I.E. WWW.MHA.NIC.IN.
APPENDIX – I
FORM OF CERTIFICATE TO BE PRODUCED BY OTHER BACKWARD CLASSES APPLYING FOR
APPOINTMENT TO POSTS UNDER THE GOVERNMENT OF INDIA.
This is to certify that Shri / Smt. / Kumari …………………… son / daughter of……………………..
of village / town ……………………. of District/Division …………………..in the State / Union Territory
…..…………… belongs to the …………………………… community which is recognized as a Backward
Class under Government of India, Ministry of Social Justice and Empowerment’s Resolution
No…………………………………………… dated ……………………*.Shri / Smt. / Kumari …………………………..
and/or his/her family ordinarily reside(s) in the …………………. District/Division of the …………….
State/Union Territory. This is also to certify that he/she does not belong to the
persons/sections (Creamy Layer) mentioned in Column 3 of the Schedule to the Government
of India, Department of Personnel and Training, O.M. No.36012/22/93‐Estt.(SCT), dated 8‐9‐
Deputy Commissioner, etc.
* The authority issuing the certificate may have to mention the details of Resolution of
Government of India, in which the case of the candidate is mentioned as OBC.
** As amended from time to time.
(a) The term ‘Ordinarily’ used here will have the same meaning as in Section 20 of the
Representation of the People’s Act, 1950.
(b) The authorities competent to issue caste certificates are indicated below:‐
(i) District Magistrate/Additional Magistrate/Collector / Deputy Commissioner/
Additional Deputy Commissioner/ Deputy Collector/First Class Stipendiary
Magistrate/Sub‐Divisional Magistrate/Taluka Magistrate/ Executive Magistrate /
Extra Assistant Commissioner (not below the rank of First Class Stipendiary
(ii) Chief Presidency Magistrate/Additional Chief Presidency Magistrate/ Presidency
(iii) Revenue Officer not below the rank of Tehsildar; and
(iv) Sub‐Divisional Officer of the area where the candidate and/or his family resides.
Declaration/undertaking ‐ for OBC Candidates only
I, ____________________ son/daughter of Shri ______________ resident of village/town/city
____________ district ____________ State hereby declare that I belong to the ___________
community which is recognised as a backward class by the Government of India for the
purpose of reservation in services as per orders contained in Department of Personnel and
Training Office Memorandum No.36012/22/93‐Estt.(SCT), dated 8/9/1993. It is also declared
that I do not belong to persons/sections (Creamy Layer) mentioned in Column 3 of the
Schedule to the above referred Office Memorandum, dated 8/9/1993, which is modified vide
Department of Personnel and Training Office Memorandum No.36033/3/2004 Estt.(Res.)
Signature of the Candidate
Declaration/undertaking not signed by Candidate will be rejected